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Board of Directors Meeting – Minutes June 28, 2008 Library / Roane County Extension Office
9:30 Call to Order,
Present: Allen Brant, Kate Burbank, Jose Richards, John Strege, Valerie Strege, Cathy Flashman, Teresa Parker, Robin Wilson
Share and tell:
Eating habits of kids
Hail – Cathy’s garden got it.
Grapes
Treasurer Report: Tri-County Partnership account 894.47 as of Jan. 1, now 595.07, Money Market 7,777.71
Possibility Forum
GEAR / Etc. Jose has but new tag for resent input on the web site. Gear meets the second Monday of the month at the library 4:30 pm – next meeting August 11, 2008
Tourism Brochure – Still in process
Charles Fork – new fishing pier? Ask Terry Williams what is up. We have funds in our CD to cover that.
Mother Earth Beat – Feast of the East – Saturday July
Shannon will ask 4-H about participation Cathy has 100 Waltham Butternut Squash she has started from seed and made pots out of newspaper. Veterans represented GEAR will also have a table Robin mentioned he might have a bicycle powered blender for making smooth, solar oven, and solar PV panel
Farmers Market Selling summer squash, zucchini beet rhubarb, onions, garlic, lettuce, new potatoes Mike - Lettuce Produce is starting to come in which is picking up the volume of business. John and Valerie signed up to be vendors at the Amma Farmers – July 1 coupons, July 11 market starts. John took the WIC course and previously got a food handlers license.
Skate Park
July 3 car wash at Wal Mart, July 7 going to Rotary. 750 dollars more came from Wal Mart. Three mothers asked 2,300 from fund raisers $250 on call. Chrichfield gave 2000 Chafies gave 1000. Harman’s 1000 total 8,300 plus other contributions commitments. Has located manufacturer in WV Alpha Omega Ramps, Williamstown, WV. Price 15,000 total each piece. Mayor committed to resurface Bowman St. Cathy asked for advice how hard to push for what they want. It was approved previously to have a separate account for the Skate board park. Teresa will set up the account. Three approved Allen, Cathy, Teresa signatures two to sign each check.
Tax Status
Garlin Miller will 990 PF tax form – Kate will contact.
Create West Virginia – Robin said he will look into the possibility of being a presenter and getting a free attendance.
Next Meeting: August 9, 2008
Board of Directors Meeting – Minutes April 19, 2008 Roane County Extension Office
9:30 Call to Order, present was: Alan Brant, Kate Burbank, Mary Snyder, Cathy Flashman and Steve Gormanzano.
Share and tell: Welcome to Steve, we hope you enjoy what you see and hear. Alan Shared that Ginger Tea is a good therapeutic for COPD. a resource for health information is: peoplespharmacy.com. Kate offered that the Heritage Days festival will be May 10, please plan to come by. The City of Spencer is supporting a Citywide yard sale on June 6 & 7th. City will also host a Classic Car Show on July 12 and sponsor a concert all part of their 150 anniversary celebration. Steve mentioned there is a need for more indoor recreation opportunities especially in the winter. Alan offered that when the armory get consolidated in Ripley at some point in the future, that building will be available to some local entity. There could be lots of opportunities there.
Treasurer Report: No significant change from last month - Checking $843.04, Money Market $7,758.41
Minutes from March meeting lost
Points of discussion:
Next Meeting May 31, 2008 9:30 A.M, Roane County Library downstairs – everyone welcome.
Board of Directors Meeting – Minutes December 8, 2007 Roane County Extension Office
9:30 Call to Order, present was: Alan Brant, Kate Burbank, Jose Richards, John Strege, Valerie Strege, Robin Wilson, Olaf Bohn (International exchange student living with the Richards family), Mary Snyder, Teresa Parker, and Cathy Flashman
Share and tell:
Valerie is now a lieutenant. Valerie shared an article about Greenburg, Kansas where after a tornado the town decided to rebuild their city green / renewable, sustainable. www.greensburggreentown.org
Treasurer Report: No significant change from last month - Checking $843.04, Money Market $7,758.41
Minutes from October 27, 2007 were approved with a few typo’s which will be corrected.
Flex E Grant – Almost all the money was spent with the grantors being appropriately very flexible about making adjustments in regard to projects funded and time frame of expenses. This grant was written by Jose Richards, he mentioned grant writing is a hobby for him. The grant was much appreciate and helped fund the following: 1. Trainings in Wirt, Roane, and Calhoun Counties 2. Two workshops on grape growing for wine production. 3. Attendance for the “Create West Virginia” conference. 4. Facilitation by Leslie Stone for the start up of the “Possibilities Forums”. It was decided not to apply for another Flex E grant next year partly because the major focus of next year’s grant was on training. Jose noted it will be a loss not to have access to the on line grant information which the Flex E grant provided. Total grant was $ 7771.08. John Strege attended a follow up meeting sponsored jointly by Appalachian Regional Commission (ARC) and the Flex E grants. The Governor and mayor spoke at the meeting, attendance at this meeting was free because we got a Flex E grant. John was reimbursed $ 29.10 for transportation for the Charleston meeting.
Create West Virginia was attended by tri-county members – Diane Rhodes, Cathy Flashman, John Strege, and Robin Wilson. The conference was October 12 – 14 at the Stonewall Jackson Resort. The themes of the conference were education that encourages creativity and cooperation; Validation of artistic vision and the benefit of connecting the arts and sciences; the importance of diversity and tolerance as ingredients in growing healthy communities; Encouraging connectivity technology like the internet; and lastly encouraging entrepreneurship. Ideas generated were shared. John suggested our area use the model presented of having a regional specialty to draw in tourists. For example some areas have used a collection of potters to draw tourists. Maybe wine making could be a local focus here. Cathy focused on the workshops dealing with working with kids and involving youth in government, with the specific example in Virginia where two students represent one adult representative on their local city council. Cathy also mentioned being impressed by the presentation of all the international companies located in West Virginia. Robin reported that the entrepreneurial tracks wanted West Virginia to be a Silicon Valley look alike rather than use strategies that emphasize our uniqueness. Plus another problem was not having a clear plan of how to help everyone in our communities – the “Creative Class” and those who do manual labor. Rob Godbey had presented some of these ideas at a previous Tri-County Partnership meeting. Power Point Presentations of the main presenters, a blog to share ideas, plus other information are on the web site http://www.createwv.com/ . Attendees reported feeling the conference was a good learning and networking experience. All participants drove with Diane and she was reimbursed $ 109 for travel expenses.
Possibilities Forum: John reported about the two projects that have grown out of these meetings – 1. Monument to the State Hospital workers and hospital residents. The monument will include a time capsule plus it will be lit at night by lights run by solar charged batteries. Chuck Conner coordinating. 2. Green Energy Action and Research (GEAR) – This group plans to encourage people to save money while saving energy. Conservation of home heating an electric use will be the focus at an upcoming Jan.14, 7 PM at the Heritage Park Community Building. Tri-County Partnership agreed to fund the $ 75 for renting the meeting space. At this meeting, besides emphasizing conservation, people will have examples of sustainable energy and hybrid Prius cars will be on display. Co-coordinators are Dan Dial and Robin Wilson. Much discussion followed about different energy possibilities and people who would share them at the upcoming meeting. Mary Zimmer of the Methodist Church in Calhoun County was mentioned as a good contact. Also Olaf mentioned how solar energy is very popular in Germany. Possibly he could get some pictures of solar voltaic applications in his home town of Stuttgart, Germany where individuals sell the electric they generate to the state at greatly subsidized prices. Cathy reported on a third project that has spun off the Possibilities Forums which is the Spencer Skate Park Committee. Cathy is helping the skate board enthusiasts work on this project. They have been meeting regularly and doing one fund raiser per month. At their next spaghetti dinner Thursday, they will have representatives of a company that sells the equipment for the parks. It was approved that Tri County would be an umbrella organization for the groups fundraising so that contributions would be tax exempt. The projected costs for the park are $ 68,000 as quoted from company that did Coon Skin Park in Charleston. The tentative location is behind Southern States. Everyone agreed it was exciting to provide an exciting outlet for young people who might not enjoy traditional sports or academics.
Kate reported that progress is being made on the tourism promotion of Roane County with a brochure. The brochure should be out by March.
John reported signs directing people from Rt. 119 to Rt. 36 were made possible by state Sen. Frank Deam who apparently traveled these back roads and got lost.
Natural Bridge – Kate’s dad won this natural wonder in Southern Roane County in a poker game. It is over 100 feet you can walk and drive over it. Access is difficult because it is land locked but the neighbors are now amenable to letting people visit the site.
Teresa announced (contact Teresa for details):
Next Meeting January 19, 9:30 AM, Roane County Library downstairs – everyone welcome.
Board of Directors Meeting - Agenda October27, 2007 Roane County Library – Conference Room – http://www.tricountypartners.org
9:30 Call to Order, In attendance: Kate Burbank; John Strege; Theresa Parker; Alan Brant; Cathy Flashman
Review and approve last meeting minutes. Motion to approve the minutes as written made by John, second by Kate, motion approved without dissent.
Treasurers Report: as of 10/25/07 - Tri-County Partnership CD- $8,597.99; TCP checking $843.57; Money Market - $7,753.47.
Round Table discussion: Possibilities forum meeting Oct 23, 5:00 PM, Cathy & John attended it seems that more personal agendas may be emerging in the process. Next meeting is Nov 6.
Old Business
1. Flex E Grant is closed out after paying for registration for 4 to attend the Create WV conference in November, Robin Wilson; John Strege; Cathy Flashman and Diane Rhodes are expected to attend the conference. . 2. Roane Vinyards production operations tour, 15 attended, reported to be a very good exposure to the industry. Several people reported intention to initiate grape growing operations after learning about the process.
3. Kate reported that all the Farmers Market marketing grant money had been spent and the account closed, final report submitted to the state.
4. John reported on the Bessie Jones Park in Walton, picnic shelters are up (two of them) trash and recycling receptacles in place and plans moving forward for a concrete basketball court are proceeding well.
5. Theresa reported that Roane Arts sponsored clogging classes at the Spencer Americal Legion Hall are scheduled to start Nov 13.
Next meeting is December 8, 2007 same time same place. Invite someone who wants to get involved in the community. This one will be followed by our annual dinner the one perk for doing this all year.
Board of Directors Meeting - Agenda September 22, 2007 Roane County Library – Conference Room – http://www.tricountypartners.org
9:30 Call to Order, In attendance: Kate Burbank; John Strege; Theresa Parker; Valerie Strege; Mary Snyder; Alan Brant; Cathy Flashman; Bobbi Wright and Susan Johnson
Review and approve last meeting minutes. Motion to approve the minutes as written made by John, second by Kate, motion approved without dissent.
Treasurers Report: Alan, the Treasurer's Report is as of 8/31/07 - Tri-County Partnership CD- $8,492.88; TCP checking $4569.41; Money Market - $7,748.69. FlexEgrant: $3232.36
Round Table discussion: Possibilities forum meeting Sept 18, was deemed successful, 12 to 13 in attendance. Leslie Stone volunteered to be on the steering committee. Next meeting is Oct 23, 5:00 PM
Old Business
1.
Flex E Grant administration,
John made a motion to allow for contracting with Leslie Stone for
preparation for the next Possibilities forum for $500.00. Second by Susan,
Motion Passed. . 2. We have already approved our match for the FlexEgrant of $500.00 to be paid to the Roane County Chamber of Commerce for development of a tourism brochure for the area. We need to make that payment to complete the final report to FlexEGrant. (done at the meeting)
3. Susan presented information about her program to acquire and provide handicap equipment to those in need who do not have resources for these items. She has been collecting such items when they become available by donation of purchase for sums that are much less than the price of new items. To this end she has been using her own limited funds. The equipment is being stored in a storage building at Word of Faith Church at no charge, so it is ready for those in need when they are identified. To assist Susan with this service to the community, Kate moved to authorize TCP to fund up to $200.00 in support of this service, second by John, motion passed. Susan can either get a check for purchasing items from Kate or Theresa or can purchase the items and be reimbursed by check later up to a total of $200.00. Some type of accountability report is expected on this project.
4. John reported on participating in the Brushy Fork Institute on community and economic development., that it was very beneficial, introducing ideas and possibilities that we may be able to incorporate in our own Possibilities Forum. John reported that Ian “felt empowered and enthused” by the meeting presentations. These were participatory group sessions with homework. John reported there may be Benedum Grants available next year for those from distressed areas (us).
5.
Theresa reported on the Roane
Arts and Humanities activities, they propose Clogging classes, are looking
for a venue with a smooth concrete floor for this activity, Alan suggested
they contact the American Legion as their meeting room may be suitable and
they are generally amenable to community activities. Post commander is
Charles Snyder. Patty Cottrell will teach the classes.
6.
Create West Virginia
Conference held November 12 to14, 2007 at Stonewall Resort in Lewis County
(near Weston),
http://www.createwv.com
Next meeting is October 27, 2007 same time same place. Invite someone who wants to get involved in the community.
Board of Directors Meeting – Minutes July 21, 2007 Roane County Extension Office
9:30 Call to Order, present was: Kate Burbank, Ian Strege, Valerie Strege, Robin Wilson, Mary Snyder,
Share and tell
Valery shared her concern from Organic Gardeingin Magazine for a proposed farm bill which would ID each animal. Concerns environmental problems because expensive for small farmer, outdoor raising of poltry prohibited, intrusiveness by federal government, and as Ian pointed out it is impractical
Discussion of cancer, vitamins and
Kate contacted James Bush he said the Flex E grant can be changed. We can do the workshop on grape growing by Paul Taylor. Jose is going to send the money in. $ 700 set aside for the event $ 350 for Paul.
Brandy Braybram will plan / the event about growing grapes. Maybe the event will be held at Paul’s farm.
FRN Calhoun Flex E grant Board Responsibilty, Developing Leadership Skills, and Funding 13 people attended. Jose will report will report on $ 177.67 was spent on the event. Event was very economical because there were “homegrown facilitators”. To qualify for a mini grant attendance at a training is required.
August 11 Wirt County will have a training. Attendees are required for a mini grant. Location and time will be decided later.
Robin asked that we try to do a possibilities forum with Roane FRN with Lesselie Stone as a paid facilitator. He will check with Dianne and write a draft letter and send it to Jose.
Farmers Market: Is doing better now 9 -3 Tuesday, Friday, and Saturday – Don worried about location. Bob Ashley who has helped Camp Shepard get state grants for $ 800,000 and it is important to respect.
Betsie Jones in Walton – Looks so nice - Trail, foot bridge, basketball court, plus names of donors will go on bricks.
Mary presented the following
Kids Count is giving low income moms gift bags – to help in child development – love,talk, rhyme, read, and play. The group is looking for help raising funds - The birth to three program is similar will ask Dianne - Bags of supplies for newborns -
Vision Shared – leadership for economic development contact: Jeff James - Create welcoming communities through the WV - Mary think about young people, help schools - Asked to see what is possible in Roane County - High and Low road – o Russ Sobell Unleashing Capitalism vs. o Greater autonomy, building a knowledge economy, retain o Susan Burger – How We Compete o They are willing to come and talk with Tri County
Robin shared Chart from the Kanawha Valley Foundation on Social Capital
Valerie moved and Mary seconded to approve the minutes.
Next Meeting: August 25, 2007
Board of Directors Meeting – Minutes June 16, 2007 Roane County Extension Office
9:30 Call to Order, present was: Alan Brant, Kate Burbank, John Strege, Valery Strege, Bob Wilson, Jose “Tony” Richards, Diane Rhodes, Mary Snyder,
Reviewed minutes from May, 2007 meeting. Valery motioned to accept minutes and Kate seconded, approved unanimously.
Treasurers Report: The balance is $8850.05 in the general TCP account. The Money Market Account has $7734.06 Kate moved, Jose seconded approval
Old Business
1. Possibilities Forum Steering Committee Meeting / discussion John reported on a meeting. They want 2 or 3 people from each county as representatives. Next meeting of this group has not been set. Leslie Stone still the contact person. Mary suggested a young person be involved. She will help find a youth; John said he is trying to recruit a young person. Allen still willing to be a representation. Every county was represented John went to the Gilmer County meeting of original Possibilities Forum counties Pleasants, Ritchie, Gilmer, Doddridge which was a good meeting. Interesting projects – Pleasants County did signage for every road started $ 2,500 ended up $ 80,000. Allen said we need more signs here so kids could learn geography, discussion on signs followed.
2. Flex E Grant administration, next steps Jose reported the Flex E grant was extended until September 30. We didn't get any changes. July 2 at the FRN in Calhoun County. We are going to do what we said but we will spend less money than we were granted. If we do go with the mini grants there will be some that are youth oriented. Capacity building is the general category which would have. Kate will call James Bush to ask if it is ok to do the Mini Grants. The reason being we didn't have the public interest to justify a trainer so Kate will ask for a change in our goals for the Flex E grant. Jose asked for the old Benedum Recreation Mini Grants so he can use some of the ideas. Jose will contact Sue July 2 meeting will be at the FRN office in the basement of J & B Drug two groups in Calhoun – FRN and Minora Community Center, Leadership Skills two hours– Jose Funding Stream Development – one hour. Diane will bring door prizes. Excess money will be turned in if we don’t think of anything before September.
3. Tourism Brochure, Placemat proposal Discussion – Chamber is moving forward slowly, Kim is going to do this.
Boy scouts are meeting in the park and helping in the park. Walton Area Church is having a food pantry. New concrete basketball court going in at the Walton Park
• Paul Taylor of Roane Vineyards – Has a big problem with regulations which require licenses and wine sales to go through a separate distributor. Bob Ashley thought a bill that required a distributor had been killed but it might not be implemented. John mentioned Virginia had been successful in promoting wineries. Paul will be asked to do a workshop by Kate. • 800 agencies that make over $ 50,000 have been prevented from getting grants because of state regulations that say audits must be in line. Agencies were not told what about this enforcement a head of time • Discussion on grapes, eggplant, farmers market … • Fishing at Silcotted fork no trail a problem • Susan Johnson will help us with handicapped dock at Charles Fork. DNR official will also help
TASKS: John: Looking for people to help with the Possibility Forum grants • John will contact Connie Lupardus to get name of DNR guy who will help with handicapped dock at Charles Fork
Kate: • Will call about changing our Flex E grant to do Mini Grants • Will contact Paul Taylor about workshop.
Jose: • Will help write up mini Flex E grants idea
Submitted by Robin Next Meeting: July 21, 2007, 9:30 AM at Roane County Library
After meeting:
Bulletin boards for grocery store
Board of Directors Meeting – Minutes May 5, 2007 Roane County Extension Office
9:30 Call to Order, present were: Alan Brant, Kate Burbank, John Strege, Theresa Parker, Bob Wilson, Tony Richards
Reviewed minutes from April 7, 2007 meeting. Bob motioned to accept minutes and Kate seconded, approved unanimously.
Treasurers Report: The balance is $8390.17 in the general TCP account. The Money Market Account has $7729.14
Old Business
1. Flex E Grant: It was suggested at the last Possibilities Forum steering committee that TCP offer “Spot Light” presentations at local FRN meetings. Tony has developed a 20-30 minute presentation and will be attending the next Calhoun County FRN meeting to brief on who we are and what the objectives of the Flex E Grant are.
It has been very difficult to recruit participants for the presentations as the grant is designed there was significant discussion on how to best adapt the grant to meet the needs of the community. It was suggested that instead of three separate workshops we could offer one regional workshop with the incentive of mini-grants for capacity building. Tony will contact WV Development office and request an extension and a grant modification.
2. Web Site. Tony reported that we received 1926 visits, 3067 Page views and a total of 8627 hits this quarter. The website fees have been renewed for the year.
3. Tourism Brochure Placemat Proposal: The Spencer Chamber has gone ahead with the project although the grant fell through. Kim is continuing to secure advertisers/sponsors and selling ad space at $50 apiece. Since TCP committed $500 to the project we felt obligated to continue to support the Chamber in their endeavors to complete the project.
4 Bessie Jones Park: has made wonderful strides this year they have totally completed the demolition and removal of the building with asbestos and have added, swings, a walking trail, and picnic tables. The Boy Scouts have played a big part in developing the park.
New Business:
1. Theresa shared that the Roane Arts & Humanities Council will meet on May 29th. She suggested that it might be a good meeting to brief them on who TCP are. Bob and Theresa will take for action.
2. Theresa shared that June 2-3 will be the Roby Theaters 100 year celebration. The whole town is taking part in the celebration.
3. Bob suggested that we develop a brochure with a picture of the board and a brief description.
4. Bob shared that Chuck Ricks from the COA stated that the COA has decreased funding this year and having a hard time meeting energy costs. TCP offered to help in any way would might be able to. Bob will liaison.
5. Kate shared that the Spencer Farmers Market has received a $5000 grant to use for promoting the Farmers Market. They need a lead agency and she asked if TCP would provide that service. Tony motioned that we function as the Farmers Market lead agency for the purposes of the marketing grant. Bob seconded. Motioned carried.
6. Tony resigned as secretary for TCP, Bob agreed to assume the office with the condition that all partners assist him with the minutes.
The meeting adjourned at 11:30
Submitted by Tony. Next Meeting: Jun 9, 2007
Board of Directors Meeting – Minutes April 7, 2007 Roane County Extension Office
9:45 Call to Order, present were: Alan Brant, Kate Burbank, John Strege, Mary Snyder, Bob Wilson, Valerie Strege, Diane Rhodes, Tony Richards
Reviewed minutes from March 17, 2007, meeting. John motioned to accept minutes with changes and Bob seconded, approved unanimously.
Treasurers Report: No change from march meeting. The balance as still is $9,223.90 in the general TCP account which includes the Flex-E-Grant ($7488). The Money Market Account has $7710.11.
Old Business
1. Flex E Grant: The status is in flux until we figure out this Possibilities Forum. Alan said we could still approach individual organizations that may desire the workshop. Bob said that he has been working with Don Alexander and they have been able to initiate an “E-Forum” via internet that seems to be successful, he will get us the details http://www.ohvec.org and http://www.wvcag.org. Consensus was that the Flex-E-Grant stay tabled until after Possibilities Forum Steering Team meeting.
2. John, Kate, Mary, Bob, Diane and Tony all attended the Possibility Forums Discussion on March 20, 2007. They shared what they had learned. Possibilities Forums are groups of citizens in a community focused on positive change. Possibilities Forums are inclusive. They invite others interested in change to participate. They work with existing agencies, public officials and local organizations to support positive community development. Essentially the Possibilities Forum is a model of recruiting individuals in our communities to meet and brainstorm ideas that will improve our communities. Followed by empowering a larger group to actually follow through on the prioritized “Brain Storming Ideas”. John, Alan and Tony were asked to serve on the steering team. They will meet on April 24, 2007 Bob mentioned that TCP is already ahead of the curve and we existing organizations to develop advanced ideas
3. The domain name and website hosting fees are due. Mary motioned that we keep the website Diane seconded, motion carried. Tony will follow up with Greg Martin and coordinate payment with Kate.
New Business:
1. Mary shared that the new Kids Count book was out. KIDS COUNT reports that the drop out rate is up to 93% and encouraged us to support the youth involvement in things like Arbor Day http://www.arborday.org and City Gardens i.e. www.gardencityharvest.org/programs/youth.html
2. There will be a Global Warming forum in WV on the April 24, 2007 http://www.statejournal.com/story.cfm?func=viewstory&storyid=22795&catid=159 http://www.ohvec.org/links/news/archive/2006/fair_use/06_20.pdf
The meeting adjourned at 11:35
Submitted by Tony. Next Meeting: May 5, 2007
Board of Directors Meeting – Minutes March 17, 2007 Roane County Extension Office
10:05 Call to Order, present were: Alan Brant, Kate Burbank, John Strege, Mary Snyder, Bob Wilson, Valerie Strege, Diane Rhodes
Reviewed minutes from February meeting. Kate motioned to accept minute and Val seconded, approved unanimously.
Treasurers Report: General Account $9,223.90, Money Market Account $7,710.11. TCP Certificate of Deposit started at 8054.91 in October. We have not received an update on our CD so Kate will check into it and see if any interest has accrued since October. Discussion was held on the MM account it was noted that the interest seems to be less than 1%. John motioned that investigate if there is a more financially sound strategy to use our fund in the MM account. Bob seconded, motion carried.
Old Business
The meeting adjourned at 11:07
Submitted by Alan. Next Meeting: April 7, 2007
Board of Directors Meeting – Minutes February 25, 2007 Roane County Extension Office
9:30 Call to Order, present were: Alan Brant, Kate Burbank, John Strege, Mary Snyder, Bob Wilson, Theresa Parker, Valerie Strege, Tony Richards
Reviewed minutes from October 7, 2006, meeting. Kate motioned to accept minutes and Val seconded, approved unanimously.
Reviewed minutes from Dec 9, 2006, meeting. Kate motioned to accept minutes and John seconded, approved unanimously.
Treasurers Report: General Account $9,223.90, Money Market Account $7,710.11. TCP Certificate of Deposit started at 8054.91 in October. We have not received an update on our CD so Kate will check into it and see if any interest has accrued since October. Discussion was held on the MM account it was noted that the interest seems to be less than 1%. John motioned that investigate if there is a more financially sound strategy to use our fund in the MM account. Tony seconded, motion carried.
Old Business
1. John shared that he was ineligible to take the CDI certification exam due to not having been employed as an economic development agent.
2. The interest in the workshop was very negligible. We had two register in Calhoun, One in Wirt and One in Roane.
We discussed at length if there was indeed a need for Board training. The consensus was that we had a perceived need however the community members may not acknowledge their need.. We also feel that the weather was a significant factor in registrants not signing up for the workshop.
We also acknowledged that our funding will have to change since we agreed on not hiring the funding stream consultant as originally planned.
We discussed several strategies to entice community members to register.
i. Offer up to six $500 mini-grants to workshop participants to assist with their board leadership training and or relative community development project. ii. Customize the workshops and offer them to individual boards. iii. Announce that the legislature is considering a board training requirement. (SB10 January 10, 2007) iv. Shift grant focus to Economic Development. i.e. how to save money in the long run. Have they considered alternative energy sources and how to access them? Bob will develop sample Goals and Objectives to use. John suggested that even if we don’t change the proposal we keep this idea for next grant cycle.
3. Tourism. Val and John continue to work on the brochure. Val intends on attending a chamber meeting to coordinate the development. Kate continues to represent us at the chamber meetings. Val said she was having a hard time with maps for the brochure and is looking at cost for the placemats. She noted that some restaurants with franchises might not use our placemats because of industry agreements. Alan provided large laminated maps of all three counties for use during the workshops. It cost him just $5.00 (we will reimburse) and the rest of the work was in-kind.
Action Steps:
New Business:
1. Mary shared that the new Kids Count book was out. KIDS COUNT is leading a broad-based effort to improve the quality and accountability of West Virginia's early child development (ECD) system. They are making significant progress toward that goal. In fact, legislation was introduced on February 5 that will establish the framework for a high-quality ECD system in West Virginia. Senate Bill 452, the West Virginia Kids First Act, is legislation design to ensure great teachers, great facilities and loving environments for all young children in West Virginia. The Bill has already passed by the Senate Education and Government Organization Committees. Next, it will be considered by the Finance Committee and if passes there it will go to a full Senate vote and then on to the House of Delegates. Mare encouraged us to support the SB 452 in any way we could.
2. Alan proposed that we support a study of Elder Berry tea and its therapeutic properties. More and more people are using the tea as a preventive agent and a cure for minor illnesses. Tony suggested that Alan develop a concept paper and we could approach the High School Health Sciences & Technology Academy (http://www.wv-hsta.org) clubs to perhaps take on the project as one of their annual science experiments. We of course would have to offer some financial support for the project.
The meeting adjourned at 12:07
Submitted by Tony. Next Meeting: March 17, 2007
Board of Directors Meeting – Minutes December 9, 2006 Roane County Extension Office
9:30 Call to Order, present were: Alan Brant, Kate Burbank, John Strege, Mary Snyder, Bob Wilson, Theresa Parker, Valerie Strege, Jenny Richards, Ian Strege, Diane Rhodes, Tony Richards
No minutes were available for review. There were insufficient board members for a quorum at the November meeting so it postponed until December 9, 2006.
Treasurers Report: General Account $1735.90 Money Market Account $7,705.20.
Tony motioned to accept the treasurer’s report Kate seconded, approved unanimously.
Old Business
1. Charles Fork Lake: While at the Flex-E-Grant symposium John met an individual with the DNR that has ample experience with floating docks. He shared the contact information with Alan. Alan will follow through.
2. Tourism: Kate continues to liaison with the Roane County Chamber. Val and John will present this success story during the Flex-E-Grant workshops.
3. Spencer Farmers Market: Was very successful. $8203 was transacted during the 29 days that the market was open! A total of 14 vendors participated. Hopes are high for next year.
4. Sheltered Workshop: The CD in the name of Sheltered Workshop was transferred to TCP and has safely been placed in a safe deposit box.
5. Roane Christian Academy: On hold.
New Business:
1. We have been awarded the full amount requested for the Tri-County Capacity Building workshops.
Discussion then began on the nuts and bolts of the workshops.
Calhoun Jan 20, 2006 (Tony & Jenny will coordinate logistics) Wirt Feb 3, 2007 (Tony & Jenny will coordinate logistics) Roane Feb 10, 2007 (Kate will coordinate logistics))
o 8:30 Registration o 9:00 Welcome (Bob) o 9:15 Board member roles and responsibilities, strategic planning, building partnerships, effective meetings, and leadership styles. (Kate) o 12:00 Lunch o 1:00 Developing tourism as a cultural product and natural resource to increase tourism visitations to the Tri-County Region. (Val & John) o 2:30 Developing a diversified funding stream. (Tony) o 4:30 Evaluations, Questions closing comments (Alan)
The meeting adjourned at 12:00 to the Peking Restaurant to celebrate our annual Christmas Luncheon.
Submitted by Tony. Next Meeting: TBA
Board of Directors Meeting – Minutes October 7, 2006 Roane County Library – Conference Room
9:30 Call to Order, present were: Alan Brant, Kate Burbank, John Strege, Mary Snyder, Bob Wilson, Theresa Parker, Tony Richards
Reviewed minutes from August 26 meeting. Treasurers Report: General Account $323.22 Money Market Account $7,695.55.
Bob motioned to accept minutes and treasurers report Kate seconded, approved unanimously.
Old Business
1. Charles Fork Lake: No changes to report.
2. Tourism: The Roane County Chamber’s Administrative assistant is contacting businesses (approximately 12 so far) to advertise in the brochure. She tried county wide first and will focus locally next. The placemat is not so popular. Mary has completed the maze and word search for the back. Tony and Alan will assist in developing the prototype.
3. Spencer Farmers Market: It’s only open on Tuesday’s now and they have a lot of fall harvest items such as pumpkins, chestnuts, peppers etc..
4. Sheltered Workshop: The CD in the name of Sheltered Workshop will be transferred to TCP and Sheltered Workshop financial accounts will be closed. Currently there is about $9000 in the CD.
5. Roane Christian Academy: On hold.
6. Website ideas: We will formally announce the website with the Flex-E grant PSA if we receive the grant.
New Business:
1. Bob shared a “Post Carbon Institute” hand out. The Post Carbon Institute is a think, action and education tank offering research, project tools, education and information to implement proactive strategies to adapt to an energy constrained world. The development of Post Carbon Institute comes out of concern for the environmental, social, political and economic ramifications of global over-reliance on cheap energy. Their webpage is www.postcarbon.org
2. Tony shared that if we are awarded the Flex-E-Grant TCP will have to be represented at a symposium in November. He will be unable to attend since he will be out of the country. John agreed to represent TCP at the symposium in Flatwoods.
3. Mary shared that Martha from the Mid-Ohio Valley Health Department is available in November to provide a Pandemic Flu forum for our counties. She also shared that if we are going to use masks not to become infected or to prevent infecting others if we are ill they should have a factor of “95” to be effective against the Pandemic Flu.
4. Theresa reported that the Roane Fine Arts committee is awaiting responses from grants they have submitted. Hee Haw will be presented the last Saturday of this month at Spencer Middle.
5. Theresa also shared that the Heritage Park Museum specifically the Railroad and Schoolhouse displays are in desperate need of funding. We brainstormed several ideas to retain funding for the project. Some of the ideas included charging an admission fee, seeking Farm Bureau support, perhaps “shopping” for sponsors i.e. National Guard, Lions Club and Roane General Hospital. The immediate need is to get environmental control in place. There is no heat for the winter and no AC for the summer thus exposing the exhibits to the environmental temperature changes and damaging many historical items.
6. John shared that he is a Community Development Institute graduate and he is ready to take the test and become a certified Community Developer. Discussion ensued as to the benefits of the program and the added value to TCP. Bob stated that it would be positive to connect the CDI program with a volunteer development initiative on the local level. Tony motioned that TCP should pay the testing fee of $100 for John to take the test, Mary seconded motion carried.
Submitted by Tony. Next Meeting: November 4, 2006
Board of Directors Meeting – Minutes August 26, 2006 Roane County Library – Conference Room
9:30 Call to Order, present were: Alan Brant, Kate Burbank, John Strege, Mary Snyder, Bob Wilson, Diane Rhodes, Tony Richards
Reviewed minutes from July 29 meeting. Treasurers Report: General Account $348.22 Money Market Account $7,678.34 as of 3/31/2006.
Mary motioned to accept minutes and treasurers report Tony seconded, approved unanimously.
Old Business
1. Charles Fork Lake, Alan will call some people @ North Bend to see if we can get details about their floating pier.
2. Tourism, Chamber of Commerce is reviewing for production.. Would be nice to have Placemats for Black Walnut Festival Mary will design the back of the place mat. 5000 placemats will cost about $540; Brochures 2000 about $564. Tony will include in the Flex-E grant TCP agreed to commit $500 (Motioned by John Seconded by Tony) as in-kind for the Flex-E grant that will be applied toward this part of the project.
3. Spencer Farmers Market project, up and running Kate reported that it is doing good they are considering adjusting times.
4. Roane Christian Academy: On hold due to Fire Marshal discrepancies.
5. Flex-E-Gran: The Flex-E-Grant is a small grant, up to $10,000, that may be used to support local leadership, civic engagement and capacity building. In West Virginia, community values -- responsibility, strong work ethic, sense of community and caring about our neighbors -- grow when our communities are strong and all people have access to genuine opportunity. Strong communities value and use the skills that members possess. This approach contributes to the development of the community and the community members. We all agreed to seek letters of support and we brainstormed ideas for the Community Capacity Building Grant
New Business:
1. She will also be contacting the Mid-Ohio Valley Health Department regarding the Pandemic Flu meeting in October, she will be speaking with Martha and see about getting youth involved.
Ø Pandemic influenza (flu) is a worldwide outbreak of a new flu virus for which there is little or no immunity (protection) in the human population. Scientists and health professionals are concerned that the current virus in birds (avian flu) may develop into the next human pandemic. Pandemic flu can spread easily from person-to-person, cause serious illness and death. When new pandemic flu spreads it creates a public health emergency. This emergency will not be like anything we’ve faced before. A pandemic will last longer, make more people seriously ill and may cause more deaths than any other health crisis in our time.
Ø A long-lasting and widespread outbreak of the disease could mean changes in many areas of our lives. Schools might need to temporarily close. Public transportation could be limited and air flights may be cancelled. Because so many people will be ill, many employees will not be able to go to work and many businesses and public services may have to close or limit hours.
Ø It is very important to plan ahead. Federal, state and local governments are taking steps to better prepare for and respond to a pandemic. Individuals also need to take action to be better prepared.
2. John is attending a conference on Disaster Preparedness and will share with us next month.
Ø All Americans should begin a process of learning about potential threats so we are better prepared to react during a natural disaster or other emergency. While there is no way to predict what will happen, or what your personal circumstances will be, there are simple things you can do now to prepare ourselves and our loved ones. Some of the things we can do to prepare such as assembling a supply kit and developing a family communications plan, are the same for both natural and man-made emergencies.
3. Bob discussed a new video on Global warming called “Kilowatt Hour”. Global Warming causes:
Ø Environmental Destruction The massive ice sheets in the Arctic are melting at alarming rates. This is causing the oceans to rise. That’s how big these ice sheets are! Most of the world’s population lives on or near the coasts. Rising ocean levels, an estimated six feet over the next 100 years or sooner, will cause massive devastation and economic catastrophe to population centers worldwide. The United States, with only four percent of the world’s population, is responsible for 22% of the world’s greenhouse gas emissions. A rapid transition to energy efficiency and renewable energy sources will combat global warming, protect human health, create new jobs, protect habitat and wildlife, and ensure a secure, affordable energy future.
Ø Health Risks Malaria. Dengue Fever. Encephalitis. These names are not usually heard in emergency rooms and doctor’s offices in the United States. But if we don’t act to curb global warming, they will be. As temperatures rise, disease-carrying mosquitoes and rodents spread, infecting people in their wake. Doctors at the Harvard Medical School have linked recent U.S. outbreaks of dengue fever, malaria, Hantavirus and other diseases directly to climate change.
Ø Catastrophic Weather Super powerful hurricanes, fueled by warmer Ocean temperatures are the “smoking gun” of global warming. Since 1970, the number of category 4 and 5 events has jumped sharply. Human activities are adding an alarming amount of pollution to the earth’s atmosphere causing catastrophic shifts in weather patterns. These shifts are causing severe heat, floods which lead to famine and worse.
4. Mary Shared a must read book “The Sociopath next door” by Martha Stout
Ø If a sociopath lives next door, don't go over for coffee. In fact, don't admit to them that you drink coffee, don't talk to them, and for the love of all that's holy, don't ever ask if you can borrow a cup of sugar. Not even if you're baking a cake that is guaranteed to find you true love, a promotion, and give you the winning lotto numbers. Do not. Do not. Do not make nice with a sociopath. Ø Or so you'll think after reading Martha Stout's book. The Sociopath Next Door is an intriguing look at these devious, tricky people who live a life without a conscience. She describes the sociopath as a person who doesn't have guilt or remorse, or a sense of conscience. Literally no conscience. Their minds are such that the sociopath is free to run amuck in the world, doing what they like without feeling bad or upset. They don't lie awake at night, wishing they could take back a nasty remark. They don't bite back and keep from saying nasty things to the clerk at Blockbuster when asked to check their backpacks at the store. If they say something awful, they're not going to feel sorry for it.
Submitted by Tony. Next Meeting: October 7, 2006
Board of Directors Meeting – Minutes July 29, 2006 Roane County Library – Conference Room – http://www.tricountypartners.org
Members
attending: Alan Brant; Kate Burbank; John Strege; Valerie Strege; Bob
Wilson;
Review and
approve minutes from June 10 meeting, motion to approve as written by Bob,
second by Kate, carried unanimously. Treasurers Report: As of June 30,
2006: General Account - $323.22
Old Business 1. Charles Fork Lake, Handicapped Fishing Pier project – Kate had discussion with Mayor Williams, issues to be resolved include availability of water, both potable and otherwise. The mayor said that water in the well at the bottom of the hill (near the cabin) is good but because it is an unsealed well would have to be tested daily in order to be offered to the public and this is rather impractical. There in untreated water available at the pump station below the dam, which could be used for a shower facility. Mayor Williams offered the potential for the restroom facilities to be moved to the bottom of the hill. Another development possibility includes rustic camping sites, these would need access roads or paths and leveled site areas with fire ring and camp site amenities. Bob offered that he would lean toward using seed money for rustic cabin or camp shelters instead of the fishing pier, John will research the availability of floating pier technology and of specifications as may be applicable to this project.
2. Tourism Brochure, Kate has taken the brochure work in progress to the Chamber of Commerce and they are interested in pursuing the project. The prototype we have is composed in MS Publisher which should be compatible with systems used commercially. Valerie will email the present file to all interested parties. Mary asked about the placemat idea, no progress has been made so far. Mary offered that we consider contacting Ron Grimes of Cedar Lakes Conference Center, Ripley for ideas and or inclusion in the concept.
3. Spencer Farmers Market project. The market started with six vendors and more are expected, the first week sales were $450 an Tuesday and $150-180 on Saturday. This has been a great and successful project.
4. Roane Christian Academy. Since the last TCP meeting a proposal was brought forth via email by Alan, that TCP would offer our IRS non-profit 501c3 status to the start up of a new private school with the name of Roane Christian Academy until they receive their own nonprofit status. Formally, Tony offered to second the motion and everyone who sent a response indicated affirmative. Members responding were: Alan Brant; Kate Burbank; Valerie and John Strege; Diane Rhodes; Tony Richards and Theresa Parker. There were no negative responses. Ian Strege abstained. John offered motion to extend this offer for up to one year, that we would expect regular status reports, second by Mary, motion carried. Bonnie Bock, administrator of the school, reported that they currently have eight potential students and a confirmed location at the Hillcrest Baptist Church. Official registration day is August 14. Status of the school will remain in limbo until their board of governors formally approves the startup.
5. Web site plans..- Tony reported via email that previous meeting minutes have been posted to the website. Other web site development plans are tabled for future consideration.
6. Flex-E-Grant. This is grant opportunity for grass roots community organization development training. John offered motion to authorize Tony to submit a proposal on behalf of TCP for a grant to provide community organization training in this area. Second by Kate with unanimous approval.
John and Valerie attended the Feast of the East Drum Fest at Camp Shepherd in Gandeeville, they reported there was not much local attendance, but there was much camaraderie among those in the various groups represented, many traveled great distance from many other states to attend.
John has been promoting new members for TCP from Calhoun County.
Mary offered that the Mid-Ohio Valley Health Department can make presentations on the Flu pandemic potential if any group is interested.
Bob offered information on the: Southern Appalachian Labor School in Fayette County. They have numerous programs for community development, including housing, workers education, community center and community service.
Bob also offered that a presentation will be made on Tuesday Aug 1, 7:00 PM at the library down stairs meeting room on The Growing Economic divide in our nation.
Diane presented info on a Kids Fun Fair to be conducted at the Geary Library August 23, 2006 and copies of the recently published FRN of Roane County Resource Guide. It was printed professionally this time and is much better quality than previous editions. Alan asked if it would be offered on the web, Diane said she had a web site, didn’t know if it was opportune for this.
Next Meeting: August 26, 2006
Board of Directors Meeting – Minutes June 10, 2006 Roane County Library – Conference Room
9:30 Call to Order, present were: Alan Brant, Kate Burbank, John Strege, Valerie Strege, Amy Strege, Mary Snyder, Bob Wilson, Tony Richards
Review minutes from April 22 meeting. Treasurers Report: General Account $348.22 Money Market Account $7,678.34 as of 3/31/2006.
Motion to accept minutes and treasurers report approved unanimously.
Old Business 1. Charles Fork Lake, Handicapped Fishing Pier project, this project is on hold until after 4H camp.
2. Tourism Brochure, work in progress, Valerie presented a new sample brochure and place mats. The brochures were excellent very well planned and may be easy to adapt the format for Roane County. We are still looking for photos and points of interest so that the best choices can be made in presenting this project to the community.
3. Spencer Farmers Market project, the sign is up and has a really nice logo. The governing committee is still discussing rules. The market is set to open on July 8th. The hours will be Saturdays from 8-12 and Tuesdays from 12-5. Currently they are not charging vendors for space.
4. Web site plans. Some discussion was held as to the actual viability of the website. Tony stated that if we are going to gear up grant writing; a lot of funders are using websites to see what the grantees have been up too. Bob commented that the site hasn’t gotten much use and that the hit counters are deceiving. Comments were noted but since we have already paid for one more year it was the consensus that we would leave the website in place for one more cycle.
New Business:
Submitted by Tony. Next Meeting: July 29, 2006
Tri-County Partnership, Inc Board of Directors Meeting – Minutes April 22, 2006 Roane County Library – Conference Room
9:30 Call to Order, present were: Alan
Brant, Kate Burbank, John Strege, Valerie Strege,
Review minutes from April 22 meeting. Treasurers Report: General Account $623.22 Money Market Account $7,671.93 as of 3/31/2006. Motion to accept minutes and treasurers report approved unanimously.
Old Business 1. Charles Fork Lake, Handicapped Fishing Pier project, John stated that he had personally made a visit to the site with the purpose of determining feasibility of the project. His determination is that the pier and the handicapped access to the current rest room facilities are feasible. Needed would be a widened path or ramp from the parking area to the rest rooms along the dam side of the parking area. The most feasible location for the handicapped access pier would be across the inlet, so a widened path (accessible width) from the parking area to the point, using the existing foot bridge (possibly with some modifications) would make the project doable.
2. Tourism Brochure, work in progress, we are still looking for photos and points of interest so that the best choices can be made in presenting this project to the community.
3. Spencer Farmers Market project, at this point the project for building the shelter facility is on track. A governing committee is to be organized and meet to establish some operating guidelines. Kate Burbank was volunteered as coordinator of this committee.
4. Web site plans. Tabled, no discussion today.
5. Sheltered Workshop status. Check has been sent to the tax department. I called tax dept they said as far as they are concerned it is over, funds can be transferred any time
New Business: New Projects – New Directions for TCP. The idea of TCP moving to a higher profile by hiring a person to administer and apply for grants has been aired at times for a number of years. The concept has resurfaced, partly because we have added resources with the dissolution of the RCSW. Discussion included pros and cons. One aspect presented by Mary, that we would need a clearly defined objective and goals that someone could apply themselves toward. That our mission/vision statements are especially broad as to include any conceivable project to benefit the community, but this mission of a paid staff person would need to be more focused. Further development would be needed in this realm.
Another consideration mentioned was that such a position could perhaps work more or less directly with the economic development folks in order to present a collaborative effort in the community development arena. One thought was that we could hire a contract person for perhaps $1,500.00 per month part time(to be defined) we could fund that for three to six months, after which if no grants had been received to continue the support it would be discontinued. The consensus (I believe) was that the expectation of applying for and receiving a grant of this magnitude in this time frame is unlikely. Alan offered that the time was not right to proceed with it. John asked, if not now, when? I suggested it would be much more feasible if there were a funded project to administer, that these other projects could be adjunct to that. So it is tabled for the time being. Submitted by Alan. Next Meeting: June 10, 2006
Tri-County Partnership, Inc Board of Directors Meeting - Minutes March 25, 2006 Roane County Library – Conference Room
9:30 Call to Order:
Welcome members and guests:
Review minutes from February 04, 2006 meeting. Approved by consensus.
Treasurers Report: Tri-County Partnership General Account-$767.62. Money Market is $7,668.67. Theresa
Round Table discussions
Old Business: 1. Charles Fork Lake, Handicapped Fishing Pier project. We will continue to research resources, open discussion with the city on upgrading the restrooms to handicapped accessibility, possibly then a fishing pier would be a reasonable project to pursue. Kate will follow-up with the mayor.
2. Tourism Brochure Valerie is working on prototype/draft on her laptop in MS Publisher us still need photos and up to date ideas for inclusion in a brochure. It’s a work in progress.
3. Spencer Farmers Market project status, the project championed by Sam Ashley is still on track, his plan is to do construction during spring break from school, the week after Easter. We have no news on operations grant application.
4. Web site plans, our annual web site bill is due, while there has been some sentiment to drop the site to save money, the prevailing view is to renew it currently and more genuinely explore the options for its use in the coming year. Motion presented by Ian Strege to pay the annual fees for the site and domain name, second by John Strege. Approved by voice vote.
5. Emergency Response planning Committee status. Alan attended the Roane County Emergency Response Planning meeting at Roane General Hospital on March 23, Discussion was primarily about the plans developed for the Roane County Schools, their plan has been developed by an engineering firm, basically copied from another county, it addresses a number of potential scenarios and how the affected parties should respond in each case and when and how practice drill will be conducted. Also discussed was planning for a tabletop disaster drill, this would involve numerous agencies. Meetings are held on the fourth Thursday of odd months at the Roane General Hospital conference room members of the public are encouraged to attend and participate..
6. Sheltered Workshop status. We still have not closed the state tax account, it is in progress. We authorized the transfer of the Sheltered Workshop CD to TCP when its window of opportunity (maturity) is open. We still need confirmation from the IRS that no fees are owed.
New Projects – New Directions for TCP
Last year we discussed the possibilities of how TCP could be more effective in making a difference in our community if we were to hire a person to explore grant opportunities, apply for and possibly administer grant projects.
We continued this discussion for some time and came up with more questions than answers. It was established as priority for this position would be to seek grant funding from some source to continue the position; TCP could only support such a part time position for three to six months. A concern expressed was that grant funding cycles are often much longer than this. The consequence would be that our capacity to administer such grants as might be applied for could be interrupted. This would present TCP in an awkward position should this happen.
Another concern in this vein expressed was that opportunities for funding this type of administrative operations might be limited in the present grant environment.
Concern was expressed on how administration and oversight would be accomplished in that grant applications would normally be approved by the board but with meetings only monthly this process may present constraints on the incumbent that would impede the flow of opportunities.
Discussion included what the position title ought to be. The observation was made that a title carries with it the influence the position has in the organization, the title should reflect the relationship the position has with the board. No conclusion was reached on this subject.
Concern was also expressed in how the direction or philosophical position of TCP might be affected, that grant opportunities may present, that may not fit our Vision or Mission Statements. These are sufficiently general that most any project benefiting the community would fit.
Concern was expressed on how this position would or should collaborate with other community organizations, i.e. Economic Development, Patch and others in our operating area.
Discussion on this subject lasted over an hour with consensus only that further discussion is needed.
Adjourn 12:15 PM
Next Meeting: April 22, 2006, 9:30 AM at Roane County Library
Tri-County Partnership, Inc Board of Directors Meeting - Agenda February 04, 2006Roane County Library – Conference Room
9:30 Call to Order: members present: Alan Brant; Kate Burbank; John Strege Valerie Strege; Bob Wilson; Ian Strege and Mary Snyder. Guest presenter is Greta Tyler Project Developer for Community Emergency Response Volunteers (CERV) Review minutes from December 17 meeting minutes, accepted by unanimous nod.
Treasurers Report: as of 11/30/2005 is General Account-$890.77 Money Market-$7659.22. No new expenditures reported.
1. Charles Fork Lake, Handicapped Fishing Pier project, has had no progress, tabled until next meeting.
2. Tourism Brochure: the old prototype created by the WVU Community Based Research Project is deemed to flawed to be usable for more than an idea generation tool. Valerie and John provided examples of tourism brochures from Virginia. One is a 4” by 9” card stock with Description of North Mountain Winery. Another is a tri-fold 8 ½ x 11’ extolling the control of development along US 340 in Virginia. The last is a 20 x 22” folded 2 x 5 ways with map and reference to various antiques establishments in the area. One idea continuing to surface is that of paper placemats that could be used at local restaurants to extol the areas attributes. We need some prototype ideas to emerge for further refinement, this seems to be a doable project, we have yet to seek input from the restaurant community. Valerie and Kate will continue to work on this. We still need ideas and pictures and maps suitable for inclusion in these projects. Bring them to the next meeting and/or send or email them to Kate, Valerie or Alan when you think of something.
3. Spencer Farmers Market project is still being planned. A meeting is scheduled for February to determine further issues and steps to take next. The current plan is for a permanent structure at the Southeast corner of the Committee on Aging building lot near Washington Park.
4. Web site plans: current web hosting account is paid until April 2006, discussion tabled to next meeting.
5. Welcome Greta Tyler; Community Emergency Response Volunteers. A thorough introduction was presented of the CERV a collaboration between the WV Commission for National and Community Service and the WV Div of Homeland Security & Emergency Management. The project purpose is to develop Citizen Corps Councils(CCC) (local advisory group to plan and prepare local neighborhoods for coping with a disaster which may be outside the scope or capacity of the established authorities to respond to) Greta explained there is grant money for the local groups to use to establish the plan, that it could only be administered by a 501C3 Nonprofit agency, with which she had not yet established a relationship. Motion offered by John that TCP would offer to hold said moneys, we would establish a new bank account for this purpose (to reimburse local CCC’s for reimbursable expenses) signatories currently on TCP accounts would be able to sign these checks. Motion seconded by Bob with unanimous approval. We will need a system of accountability for these groups/moneys. One aspect of the CERV is the Medical Reserve Corps,(this is the one Mary is most interested in) this group provides support to medical, public health and other groups regarding health or medical issues.
Mary presented a report on Disaster Preparedness she had condensed from training by the American Medical Association in the Basic Disaster Life Support Provider Manual a workshop presented by the Mid-Ohio Valley Health Department. The bottom line of this effort is the recognition that we, as a whole, nation, state and locality, are not prepared for a any type of major disaster. That staples and supply lines for all commodities, food medicines etc. are likely to be disrupted and we need to have a plan to cope with such situation(s).
6. Sheltered Workshop: We have mailed closure request information as it is received. We still need to hear from the IRS. It was decided that we should have all the bank records / reports sent in care of Kate Burbank, 110 Parking Plaza, Spencer WV 25276, so we will have only one point of contact for dissolution records. It was also discussed whether to transfer the CD from Sheltered Workshop to Tri-County Partnership. The decision was go ahead and transfer the CD to TCP but to wait on the general checking account until all obligations are met. We should observe the maturity date of the CD and transfer at the appropriate window of opportunity as to not loose any earnings from it.
Alan’s post meeting note: Roane County Solid Waste Authority has made the request for funding from the County Commission and received it. It appears they have taken full ownership of this project.
Next Meeting: March 25, 2006 – send agenda issues and brochure(s) ideas/photos
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